Outcomes-Pushed Search engine optimization Undertaking Administration: From Chaos to Money


Making a revenue in Search engine optimization depends on good challenge administration. Which means doing issues that get outcomes quite than simply drowning your self in countless duties.

Under, I’ll stroll you thru a 7-step course of to do precisely that.

Having clear objectives retains your group unified towards a selected route. For instance, in case your boss allocates $5,000/month for the Search engine optimization challenge, that you must translate this into significant outcomes and milestones you may report on. 

A purpose you may simply set is to extend the web site’s natural site visitors worth. It is a metric distinctive to Ahrefs that estimates a greenback worth of Search engine optimization site visitors. 

Ahrefs' organic traffic value metric

Should you make investments $5,000/month in Search engine optimization for six months, you would purpose to extend your web site’s natural site visitors worth by $30,000 ($5,000 ✕ 6 months). 

This isn’t probably the most correct technique as a result of site visitors worth doesn’t essentially correlate with real-world revenues, nevertheless it works as a straightforward start line for setting targets. 

A greater answer is to make use of conversion information and common order or deal worth to set objectives round delivering a return on funding. You could find these metrics in your analytics instrument, like Google Analytics, if conversion monitoring is ready up: 

Tracking conversion rate and average order value in Google Analytics.Tracking conversion rate and average order value in Google Analytics.


Should you don’t have entry to conversion metrics like this, to be conservative, use 1% as a ballpark conversion price and the most affordable services or products value for the common order worth.

Utilizing these metrics, you may calculate the variety of gross sales wanted to interrupt even on the Search engine optimization marketing campaign.

# of month-to-month gross sales to interrupt even = month-to-month Search engine optimization price common order worth 

Since this challenge’s month-to-month Search engine optimization price is $5,000, we’ll have to develop gross sales from natural site visitors by 32.25 for every month of the challenge’s length. 

Right here’s the method to find roughly how a lot site visitors or projected natural periods you’ll want: 

projected natural periods = transactions wanted to interrupt even conversion price

So on this instance, we divide 32.25 transactions by the conversion price of 0.86% to be taught that we want at the very least 3,750 natural month-to-month periods to interrupt even. In fact, not all site visitors is created equal, so hold that in thoughts going ahead. 

To this point, so good! (Save this quantity, we’ll want it in a second). 

In lots of circumstances, the timeline will probably be determined for you by your boss or shopper. For example, when you tackle a shopper with a six-month contract, that’s the timeframe by which you usually should ship outcomes. 

The query at this stage is whether or not it’s potential to succeed in your efficiency purpose in that time. 

In truth, there’s no solution to know for positive, however you may look to your rivals for an thought. 

Positive, you don’t have any thought what their Search engine optimization budgets are (they may very well be spending 10x what you’re), however when you see a number of rivals of an identical caliber getting related outcomes over an identical timeframe, that’s a great signal. 

For example, in its first six months of Search engine optimization, Webflow reached simply shy of 24,000 natural month-to-month site visitors, with a site visitors worth of $76,510 (in accordance with Ahrefs). 

Webflow's SEO performance in the first 6 months.Webflow's SEO performance in the first 6 months.

By comparability, Duda’s first-year efficiency can also be pretty near Webflow’s.

Duda's SEO performance in the first 6 months.Duda's SEO performance in the first 6 months.

So, if these are your rivals and your goal is to succeed in a site visitors worth of $30,000 in six months or to extend month-to-month site visitors by 3,750 periods, it actually appears achievable. 

Should you don’t see rivals hitting your goal in your timeframe like this, you’ll have to rethink your objectives and talk them to key stakeholders. Communication is important for setting the fitting expectations along with your boss or purchasers. 

Now that you just’ve set an achievable purpose for the challenge timeline, the subsequent step is to plan what duties truly must be finished to get you there. 

You’ll have to spend a while on strategic duties that can assist you decide the proper implementations for the challenge. 

Don’t be tempted to skip this half!! 

Should you don’t spend sufficient time on strategic duties like competitor evaluation, key phrase analysis, and auditing the present web site, regardless of how a lot motion you’re taking, it’ll be ineffective when you’re heading within the improper route. 

However don’t overdo it, both. You could stability technique with implementation to get outcomes. 

For instance, there’s usually a notable distinction in efficiency between a challenge that spends one month on technique and publishes content material ASAP in comparison with a challenge that front-loads strategic duties and implements content material a number of months later. 

SEO project management strategy differencesSEO project management strategy differences

I like to recommend spending ⅙ of the challenge timeline on technique and ⅚ on implementation for one of the best stability. 

As for what particular duties you may plan, there are lots of issues you would concentrate on right here. The precise issues to your web site will range relying in your out there abilities and sources, plus what’s working finest in your trade… however right here’s the place I’d begin, provided that the goal is to extend site visitors. 

a) Fill content material gaps

Begin by discovering pages that ship site visitors to rivals that your web site doesn’t have. 

Utilizing Ahrefs’ Aggressive Evaluation instrument, be sure to choose the “key phrases” tab after which enter your web site together with a handful of your prime rivals, like so: 

Adding competitors to Ahrefs' Competitive Analysis report .Adding competitors to Ahrefs' Competitive Analysis report .

Then take a look at the outcomes to search out subjects your rivals have written about that you just haven’t. Be sure to qualify the subjects in accordance with what has enterprise worth for you. 

For example, let’s take a look at design-related key phrases that Wix or Squarespace rank for however Webflow doesn’t.

Finding keywords competitors rank for that your website doesn't.Finding keywords competitors rank for that your website doesn't.

Many of those key phrases maintain little or no enterprise worth for a corporation like Webflow, like every associated to brand makers and mills. Nevertheless, key phrases associated to design traits and rules could be subjects Webflow can think about for its weblog since designers are a staple a part of its viewers demographic. 

For subjects which have enterprise worth, create new content material concentrating on these key phrases. 

There may be a whole lot of information to sift via right here, so I like to recommend my content material hole evaluation template for a quicker and smoother course of 😉 

b) Enhance authority of prime pages

This process is about figuring out which of your content material is already performing nicely and sending extra inner hyperlinks and backlinks to these pages. 

You could find one of the best pages to advertise by utilizing the High Pages report in Web site Explorer. Right here you’ll see which pages in your website get probably the most site visitors: 

Using Ahrefs' Top Pages report to quickly identify pages with the most traffic on your website.Using Ahrefs' Top Pages report to quickly identify pages with the most traffic on your website.

Then, navigate to the Inner Hyperlink Alternatives report in Web site Audit. You possibly can set a sophisticated filter to slim down the alternatives to the pages you care most about. Try the advised anchor textual content and key phrase contexts and implement all the interior hyperlinks that make sense in your content material. 

Ahrefs' Internal Link Opportunities report.Ahrefs' Internal Link Opportunities report.

You also needs to construct backlinks to those pages. You should use the Aggressive Evaluation report once more, however this time, set it to referring domains or pages. 


Setting it to referring domains gives you an inventory of internet sites you may add to an outreach record. Setting it to referring pages gives you the precise URLs the place the hyperlinks to your rivals are. These hyperlinks may be included in outreach messages to make them extra custom-made.

Additionally, as a substitute of utilizing the homepage, add the precise web page you need to hyperlink to and evaluate it to your rivals’ pages on the identical matter. Be sure to set all pages to “precise URL” to get the page-level (as a substitute of website-level) backlink information. 

Using Ahrefs' Competitive Analysis report to find backlink gaps.Using Ahrefs' Competitive Analysis report to find backlink gaps.

There are numerous totally different backlinking strategies you may think about implementing. Try our video on learn how to get your first 100 hyperlinks when you’re not sure the place to begin: 

c) Replace content material with low-hanging fruit alternatives

For a longtime web site with a good quantity of current content material, you may also search for alternatives to shortly replace current content material and increase efficiency with little effort. 

In Ahrefs’ Web site Explorer, take a look at your pages which are already rating in positions 4-15 by utilizing Alternatives > Low-Hanging Fruit Key phrases: 

Finding low hanging fruit keyword in Ahrefs.Finding low hanging fruit keyword in Ahrefs.

Discover pages with many key phrases on this vary and attempt to shut matter gaps on these pages. For instance, let’s take our publish on online marketing and take a look at its low-hanging fruit alternatives. 

We may isolate related key phrases that don’t have already got a devoted part in our article, like the next about turning into an affiliate. 

Example of low hanging fruit keywords to add to an article.Example of low hanging fruit keywords to add to an article.

These are already hovering across the center of web page one on Google. With a small, devoted part about this matter, we are able to seemingly enhance rankings for these key phrases with minimal effort. 

Most duties aren’t a one-time factor. For instance, you’ll most likely create or replace a number of items of content material throughout an Search engine optimization challenge. 

So, the subsequent step is to create a library of repeatable process templates which you could duplicate in your challenge. 

Example of SEO task templates using ClickUp.Example of SEO task templates using ClickUp.
Supply: Screenshot taken in ClickUp

Should you don’t do that and simply assume your group is aware of what to do, it may trigger chaos, and there’s a excessive likelihood your challenge gained’t succeed. 

Right here’s what it’s best to add to every process template: 

  • Who → assignees, reviewers, watchers, key stakeholders
  • What → what’s the purpose of the duty + what precisely must be finished
  • When → dates to begin and end a process, estimated hours to finish
  • The place → what instruments must be used, the place ought to deliverables be added, the place can templates/related information be discovered
  • Why → join the duty to a strategic goal
  • How → SOP or course of outlined in a transparent and detailed temporary

Clearly, the precise particulars for a few of these will must be stuffed in on a task-by-task foundation as you duplicate them into your challenge. For instance, as a substitute of assigning the template duties to a selected individual, point out the function that’s accountable for the duty till you’re able to assign it to somebody. 

Likewise, with the due dates. Within the template, as a substitute of including precise due dates, point out an estimated size of time every process ought to take and a normal rule for when the duty is due after it’s been assigned. 

Not each challenge will want each process, so the concept is to drag in what’s required as wanted and have the majority of the data pre-filled to scale back the time it takes to temporary the process. 

Together with your duties set and templates created, it’s now time to begin doing.

That is the place issues can typically crumble except you distribute duty and possession of duties and processes all through your group. 

Search engine optimization challenge administration doesn’t fail as a result of there aren’t SOPs and processes in place. It fails as a result of the folks executing the processes aren’t given possession of them.

Mads SingersMads Singers

Listed below are 3 explanation why this may occur: 

  1. With out clear possession, all group members depend on you for approvals earlier than they will full a process or begin one other. It slows all the pieces down, and little or no will get finished effectively.
  2. A “not my job” mentality can take root in your group. Except group members take possession of their duties, you can be accountable for micromanaging all the pieces to make sure your group is doing what it’s purported to be.
  3. The folks finest positioned to determine upon and replace processes aren’t those doing so. They’re simply doing no matter “administration” tells them to do even when they see a greater manner.

You possibly can remedy the primary two issues by clearly figuring out who’s accountable for particular duties and processes and permitting them to get on with these duties with out having to run each tiny factor via you. 

You possibly can remedy the third downside by letting the folks on the bottom determine how their duties are finished and giving them duty for updating SOPs and related process templates. This once more frees up your time and a spotlight to concentrate on technique, not micromanaging. 


It additionally helps to interrupt up greater duties into sub-components when a number of individuals are concerned, like: 

  • Briefing → Search engine optimization Strategist or Account Supervisor
  • Implementation → typically, a non-Search engine optimization skilled like a author, developer, or designer 
  • Assessment → Senior Search engine optimization
  • Last approval → Shopper
Example SEO project management timelineExample SEO project management timeline

For the love of all issues good, please don’t handle Search engine optimization tasks through e-mail. It’s horrible. 

Spend money on establishing a correct challenge administration instrument to scale with you. Contemplate your wants earlier than you begin planning all of your duties and tasks. 

There’s no instrument that’s finest for everybody, however I like to recommend you take a look at Asana, ClickUp, or Monday to get you began. 

In any of those instruments, you may simply arrange separate tasks and process templates. For instance, right here’s a primary setup of the primary month’s duties you may think about in Clickup: 

Example of Month 1 SEO tasks created in ClickUp.Example of Month 1 SEO tasks created in ClickUp.

Inside every process, you may pre-fill sure fields and add an outline, like so: 

Example of a task template for SEO project management.Example of a task template for SEO project management.

That is the place you may add your temporary, related hyperlinks, and the important particulars wanted to show the duty right into a template. In fact, there are nuances of how this works between totally different challenge administration instruments, however the primary thought stays the identical. 

It’s price spending time establishing your duties and templates accurately so it can save you time down the observe as your challenge or group grows. 

The final piece of this framework is monitoring sources spent and outcomes achieved. 

Monitoring sources

The simplest solution to observe sources is to create customized fields in your challenge administration instrument that measure particular sources allotted for every process. Some instruments additionally allow you to construct out stories to see how your useful resource allocation goes throughout totally different time frames, groups, or tasks. 

The forms of sources you would possibly think about monitoring embody: 

  • Value of the process
  • Deliberate time allotted
  • Precise time spent
  • Value of instruments required to do the process
  • Credit the duty is price (when you use a credit score system)
  • Dash factors (when you work in sprints)

For extra in-depth insights on the place your sources are going, think about tagging duties in accordance with whether or not they’re strategic, implementation, or administrative. This fashion, you may shortly and simply spot imbalances like investing an excessive amount of in duties that don’t contribute to outcomes. 

Monitoring outcomes

Measuring your outcomes requires going past your challenge administration instrument and utilizing a mixture of your analytics software program and an Search engine optimization instrument like Ahrefs. 

Whenever you begin engaged on a brand new marketing campaign, be sure to report a benchmark of the present efficiency of the web site. Then, hold common tabs on the metrics that matter for the challenge and efficiency milestones you’ve achieved alongside the manner. 

For instance, you should utilize Ahrefs Webmaster Instruments to observe efficiency throughout your whole portfolio for free. 

The dashboard means that you can shortly see how efficiency is trending for key Search engine optimization metrics throughout all tasks you’ve added: 

Ahrefs' dashboard showing quick performance stats across multiple projects.Ahrefs' dashboard showing quick performance stats across multiple projects.

Key Takeaways

Outcomes-driven Search engine optimization challenge administration begins with the top in thoughts and works backward. It doesn’t assume you’ll see efficiency enhancements simply since you’re doing a number of stuff. 

As a substitute, it is extremely intentional about determining precisely what must be finished and linking these actions to life like and achievable outcomes. 

Within the phrases of Mads Singers: 

The place to begin is determining learn how to ship a return on funding. That is a very powerful factor. Then it’s about giving your group possession and management over the duties associated to their roles. 

As soon as these foundations are in place, solely then is it about documenting processes. But it surely shouldn’t be a enterprise proprietor or supervisor who does the documentation. Processes must be owned by the folks doing the work and who can hold SOPs present.

Mads SingersMads Singers

The method shared above means that you can do all of this and extra. When you’ve got any questions on your Search engine optimization challenge administration objectives or processes, be at liberty to contact me on LinkedIn anytime.