Microsoft Outlook vs. Apple Calendar: Which is greatest for enterprise?


Apple Calendar and Microsoft Outlook have lengthy been leaders in calendaring and scheduling, with Calendar boasting a simplicity edge for Mac customers. Has Outlook lastly caught up?

Picture: NaruFoto/Shutterstock

The reputations have been properly earned. For years, Microsoft Outlook was a bloated private data administration behemoth, whereas Apple’s Calendar was a easy, simple program that simply labored. 

Can an outdated app be taught new tips, although?

SEE: Workplace 365: A information for tech and enterprise leaders (free PDF) (TechRepublic)

Calendar, included by default inside macOS, iPadOS and iOS, continues to be an easy-to-use program that gives steady, dependable operation. The app supplies an simply navigated main interface (Determine A) that shows both a Day, Week, Month or 12 months view. A left-hand navigation menu, in the meantime, makes including and eradicating from energetic show particular person calendars, resembling are usually maintained for private appointments and work engagements and even monitoring new ebook releases or the Arsenal soccer workforce’s upcoming fixtures.

Determine A


Apple Calendar supplies an easy-to-use program for managing even complicated schedules.

Picture: Apple

Including occasions is easy utilizing Calendar. Click on and drag the cursor throughout the corresponding time-frame utilizing the Day or Week view. Alternatively, you’ll be able to right-click a date utilizing the Month view and choose New Occasion from the ensuing pop-up menu. Provide the occasion’s particulars, and also you’re good to go.

There’s a catch, although. Calendar would not dedicate a lot house for notes. Whereas configuring places, alerts and repetitive occurrences and even accommodating estimated journey time are all instantly obtainable inside Calendar, the Notes part is considerably abbreviated and, in my expertise, barely clunky. Perhaps that is as a result of others do not provide as a lot data for occasions as I typically do. The issue’s confirmed barely distressing, professionally, in my makes an attempt to trace buyer histories, contact names and titles, highlights from earlier phone or e mail conversations and related particulars instantly inside appointments.

Clearly, Calendar’s builders know what they’re doing, regardless. No cheap person will debate the macOS calendar icon itself is sensible, displaying the precise date instantly inside its Mac, iPad and iPhone icon.

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After which there’s Outlook, the beast of an utility packing e mail, contact administration, job administration and calendaring inside a single app. Microsoft Workplace merchandise—Phrase, Excel, PowerPoint and Outlook—have lengthy been identified to incorporate a bewildering assortment of capabilities, actions and settings. Accessible choices turned so plentiful, Microsoft in the end launched the contextual ribbon to attempt simplifying customers’ interplay with utility options.

Outlook, after all, beforehand suffered from such bloat. However the brand new Mac model of Outlook, together with Microsoft’s “New Outlook” enabled utilizing the sliding radio button embedded throughout the Mac app, dramatically reduces muddle. As a substitute of being assaulted with an anxiety-provoking array of buttons and icons, New Outlook presents a remarkably sparse interface that brings what you want most entrance and middle. The remaining? Superior options stay and may be accessed from obtainable menus, however they don’t seem to be distracting and ready simply behind the scenes.

Decide for your self. Witness the usual Outlook work week view (Determine B). It is simply navigated. New occasions are simple so as to add. Simply double-click the respective house for the day and time of assembly you want to add.

Determine B


Microsoft’s “New Outlook” presents a remarkably clear interface that belies its capabilities whereas simplifying on a regular basis operation.

Present appointment particulars throughout the house offered for coming into the occasion’s identify, date, time and placement, and also you’re set. Want extra superior options, resembling setting an everyday recurrence? Good- or double-click the occasion and choose Edit, which presents further choices (Determine C), whereas noticing there’s ample house for notes.

Determine C


Outlook hides extra superior appointment settings, however the choices stay and are simply accessed when wanted.

Apple’s Calendar app is confirmed. It is simple to make use of and presents probably the most generally used options. Contemplate this system’s readily linked to your iCloud or Change account, and it is onerous to argue for an alternate. Microsoft’s builders, nevertheless, have achieved their homework. The “New Outlook” presents a clear interface, whereas extra superior options stay obtainable simply behind the scenes. It is a good and helpful enchancment that makes utilizing this system all through the day that rather more environment friendly. And in case your group makes use of different Microsoft 365 apps, you will discover the unobtrusive integration with Microsoft Planner and To Just do extra clever methods Outlook’s been enhanced to offer entry to the options and capabilities at the moment’s harried professionals require with out being distracting.

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